School Secretary

Are you a highly organised, professional and approachable individual with excellent administrative skills? Do you enjoy working in a busy school environment where no two days are the same?

Beechwood School is seeking an enthusiastic and proactive School Secretary to join our friendly and supportive team in Tunbridge Wells.

This is an excellent opportunity for someone who thrives in a varied role, enjoys working with people and takes pride in delivering exceptional administrative support and customer service. You will play a key role in ensuring the smooth running of the School office while providing confidential and efficient support to the Headteacher.

About Beechwood School

Beechwood School is a co-educational independent day and boarding school for pupils aged 3–18, situated in Tunbridge Wells, Kent. Comprising Pre-Prep, Preparatory and Senior Schools, Beechwood provides a nurturing and stimulating environment where academic excellence, personal development and outstanding pastoral care are at the heart of school life.

Our welcoming school community values professionalism, collaboration and a genuine commitment to supporting pupils, parents and colleagues.

About the Role and You

Contract Type: Part-Time, Permanent
Working Pattern: 4 Days per week between Monday to Friday, 8am to 4:30pm, All Year Round
Salary: Up to £27,000 per annum FTE, depending on experience
Start Date: Immediate Start Available

As School Secretary, you will be a central point of contact for the School, providing a professional and welcoming experience for parents, pupils, visitors and colleagues.

Your main responsibilities will include:

• Managing the Headteacher’s diary, appointments, correspondence and meetings, ensuring effective organisation and communication.
• Providing confidential administrative and secretarial support to the Headteacher and wider leadership team.
• Acting as a welcoming and professional first point of contact for parents, pupils, visitors and external stakeholders.
• Supporting the day-to-day running of the School office, including reception cover, telephone enquiries and general administration.
• Maintaining accurate pupil records, confidential personnel files and administrative documentation.
• Supporting HR administration and the maintenance of the Single Central Record (SCR), ensuring accuracy and confidentiality.
• Coordinating school communications, meetings and events, ensuring a high standard of organisation and customer service.
• Building positive relationships with pupils, parents, colleagues and external professionals.

We Are Looking for Someone Who Has:

• Previous experience in a busy administrative, secretarial or PA role, ideally within a school or educational setting.
• Excellent organisational skills with the ability to prioritise competing demands and meet deadlines.
• Strong IT skills, particularly Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Outstanding communication and interpersonal skills, with a professional and approachable manner.
• A proactive, flexible and solutions-focused approach, with the ability to work independently and as part of a team.
• Excellent attention to detail and a strong understanding of confidentiality and data protection.
• A genuine enthusiasm for working within a school community and supporting the wellbeing of children.

Why Work at Beechwood School?

At Beechwood, we believe in supporting and recognising our staff. As part of our team, you will benefit from:

• Competitive remuneration package
• Company pension scheme
• Company sick pay
• Life assurance worth three times your annual salary
• Free lunch provided
• Refer-a-friend scheme with financial reward
• Wellbeing and wellness programme
• Ongoing training and professional development
• A collaborative, friendly and supportive working environment
• On-site parking

If you are passionate about providing exceptional administrative support and would like to be part of a welcoming and supportive school community, we would love to hear from you.

To find out more about this role, please read our Job Description.

If you are passionate about making a difference, we encourage you to apply today.

How to Apply

To apply for this role, please fill out our Application Form and return this to recruitment@alphaschools.co.uk along with your CV.

We look forward to welcoming you to Beechwood School.

Beechwood School is committed to safeguarding and promoting the welfare of children. Applicants for ALL jobs will undergo appropriate child-protection screening including checks with past employers and the Disclosure and Barring Service (DBS) check to enhanced level, with costs covered by the company. This role is exempt from the Rehabilitation of Offenders Act 1974 and the Amendments to the Exceptions Order 1975, 2013 and 2020.